Paper estimates passed back-and-forth slow everything down and create no clear record of client approval. Here's how to get digital estimate approvals that are faster and legally cleaner.
Why Digital Approval Matters
- Written record — date-stamped approval you can reference in a dispute
- Faster — client can approve from their phone, not waiting for a meeting
- Professional — sends the right signal about how you run your business
The Easiest Method
Send the client an estimate with a clear "Approve" action and a link or button. When they approve, you get a notification and the record is stored.
TimeFotos allows you to create and send estimates from the field. The client receives a link and can approve the estimate on their device. The approval is tied to the job workspace.
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If You Can't Use an App
Send the estimate as a PDF with clear pricing and a reply instruction: "Reply to this email with 'Approved' and your name to confirm." An email reply with explicit approval is a legal record.
Never Start Without Approval
The estimate approval is your authorization to proceed. Starting work without it leaves you exposed if the client disputes the price later.
Bottom Line
Get digital estimate approval with an app that sends estimate links, or with a clear email-based confirmation. Never start work without written approval of scope and price.